Procurement Activity |
Timeline |
Curriculum-Specific RFP |
Additional Notes |
Legal Notice |
October 21, 2021 |
RFP #23-01-28 available to all vendors at www.azpurchasing.org |
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Request for Proposals issued |
October 21, 2021 |
Questions due |
December 14, 2021 |
Q&A via Bonfire - deadline |
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Proposals Due - Received Electronically in Bonfire and Physical materials received at District Office |
January 5, 2022 |
Deadline for submission of basic student textbook and ancillary material information |
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Samples of basic student textbook and ancillary material must be received by District and campus adoption committee members |
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Phase I/Steering Committee Review of Submitted Materials |
January 6-7, 10, 2022 |
Steering Committee evaluates submitted materials using the Phase I scoring criteria |
Materials evaluated based on the criteria of the RFP including the Scope of Work using the Phase I Rubric/ Qualifying materials moved to Phase II |
Phase II Initial Review and Scoring via Canvas Online Course and Phase II Rubric |
January 18 - February 11, 2022 |
Educator Evaluation Committee reviews and evaluates materials submitted for adoption through Canvas and the Phase II Rubric/ Includes the opportunity for the Educator Evaluation Committee to review printed materials at the District Office |
Educator feedback received = 4 weeks (2/11); Office hours available with District Level Instructional Coach to clarify procurement process related to materials received and process outlined |
Evaluation of the Submitted Rankings |
February 14-17, 2022 |
The Steering Committee will evaluate the rankings submitted by the Educator/Admin Adoption Selection Committee |
The top two vendors identified and notified to prepare presentations |
Public Display of Selected Vendors |
February 18, 2022 |
Public notification of finalists & display of material available at the District Office |
Public Display of recommended textbook (60 days) per Governing Board Policy IJJ |
Phase III Presentations from the Top Two Vendors |
March 1, 2022 |
Educator Evaluation Committee attends in-person meeting for the top two vendors to present their materials |
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Window for Educator Evaluation Committee to evaluate resources with the Phase III Rubric |
March 1-11, 2022 |
Educator Evaluation Committee evaluates top two vendors and submits their recommendation for adoption via Canvas |
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Final Recommendation Identified by the Steering Committee |
March 28-29, 2022 |
Submit Information Item for Governing Board Meeting on April 20, 2022 |
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First Read/Information Item for Governing Board |
April 20, 2022 |
Information Item for Governing Board/Share recommendations of Committee |
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Second Read/Consent Agenda Item |
May 11, 2022 |
Board Agenda Item for Board Approval of recommendations for textbook adoption |
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Process purchase orders |
Beginning May 12, 2022 |
Process purchase orders for delivery by June 30, 2022. |
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